Manages the scheduling and coordination of departmental meetings and group activities
Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance
Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses
Orders and distributes stationary, letter heads and business cards as per requirement
Receives all visitors and informs the required colleague with the department of the visitor’s arrival
Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery
Maintains a contact list of all colleagues to effectively manage colleague communication
Assist in preparing documents for management in a timely and accurate manner
Organizes department files and records and is the custodian of all business related contracts and correspondence
Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, files contracts and follows-up on behalf of staff
Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested
Performs other responsibilities and tasks as required or as directed by department head from time to time